Having discussed the various types of processes associated with packaging labelling and artwork capabilities, I will now discuss some aspects related to organisation design.
Roles that support the process
Roles should be structured to support the business process. Therefore you need to have defined your business process before your roles and ultimately people’s jobs.
An individual role should be constructed by examining the tasks a process needs to have performed and the skills and knowledge that those tasks require to perform them successfully. Once all this is understood, a logical grouping can be performed to gather together tasks that require similar skills and knowledge.
Some of the typical roles that result from this include:
- Artwork Coordinator
- Artwork Operator
- Proof Reader
- Local Market Representative
- Regulatory Affairs Representative
- Printer Representative
- Supply Chain Representative
- Packaging Technologist
- Packaging Quality Control
- ERP Data Management Representative
- Packaging Operation Representative
- Legal Representative
In a typical organisation there are a number of artwork capability related roles that tend to equate to full-time roles for individuals, or at least absorb a very significant portion of an individual’s time. This is a point that will become useful when we discuss organisation design later in this chapter. These “full-time” roles are typically:
- Artwork co-ordinator.
- Artwork operator.
Having looked at the key roles that support the process, we can now start to look at the organisation structures that will best support the new capability. We will focus here on the roles and people who spend the majority of their time carrying out the artwork process.
For those people who only spend a small amount of their time carrying out artwork process related tasks, it is normal for them to remain within the structure of their current organisation and we will therefore not consider them any further here.
Co-locating the full time roles and putting them under the same management can bring significant benefits, as I will discuss next. Indeed, if you look at the way typical manufacturing site-based artwork studios have often evolved, these are exactly the roles that exist there, together with the management structure to support them.
Whilst not the only answer, creating one or more artwork studios to serve the whole organisation can have a number of key benefits which have proved to be very powerful in some organisations:
- With one or a small number of artwork studios driving the global artwork activity, it is much easier to create and maintain a truly single global process.
- The need to develop far fewer relationships results in higher quality relationships being formed, which in turn results in the process working much more effectively.
- Individuals in the consolidated operation can leverage their specific knowledge across many more artwork changes.
- It is much easier and more efficient to provide all users with the training and support they need to carry out their activities correctly.
- Furthermore, with a critical mass of key roles at the artwork studio, higher quality training and competence development becomes possible.
- Awareness of the overall picture is improved, allowing improvement in things like brand consistency.
- A larger artwork studio leads to benefits of scale in support services and management overhead.
- Improvement and change activity is much easier to implement as there are fewer nodes to deal with.
When deciding on how many service centres are needed, a number of factors need to be taken into account, all of which will be very different depending on the situation within each company. The types of things which impact the decision include:
- Number of countries in which products are sold.
- Commercial, supply-chain and support functions organisation structure.
- Existing resource levels and the potential impact of reorganisation.
- The political will for change.
- The budget available for reorganisation.
- The quality and extent of the IT tools available to the artwork process.
Depending on what other functions are or could be located in a similar way, an organisation might also consider expanding the service provided to include physical packaging design and packaging related Enterprise Resource Planning data management. As I mentioned in response to a previous comment on this topic, I do not believe there is a one-size-fits-all answer here, the organisation structure has to fit the particular company’s circumstances and timing.
This series of articles, taken from our book Developing and Sustaining Excellent Packaging Labelling and Artwork Capabilities, describes the key capabilities required to deliver right-first-time packaging artwork in today’s environment. They also discuss potential future developments in the area to help the reader design any improvement activity with these in mind. Finally, they look at how an organisation can go about understanding how they need to adapt and improve their capabilities to meet their evolving business strategy and go about the often complex change-management journey to achieve it.